RNA Royalwood Neighbourhood Association
Bylaws & Governance

RNA Constitution & Bylaws

The governing document of the Royalwood Neighbourhood Association.

Last updated:

ARTICLE 1: NAME

The organization shall be known as the Royalwood Neighbourhood Association (hereinafter referred to as the “Association”), a non-profit society operating within the Royalwood neighbourhood of Winnipeg, Manitoba, Canada.

ARTICLE 2: PURPOSE

The purpose of the Association is to:

  1. Promote the social, cultural, and recreational well-being of residents in the Royalwood neighbourhood
  2. Facilitate communication and cooperation among residents
  3. Advocate for the interests and concerns of Royalwood residents with municipal and provincial authorities
  4. Organize community events, meetings, and activities
  5. Maintain and improve the quality of life in the neighbourhood
  6. Support local initiatives that benefit the community

ARTICLE 3: MEMBERSHIP

3.1 Eligibility

Any person who resides in the Royalwood neighbourhood or owns property within the neighbourhood boundaries is eligible for membership in the Association.

3.2 Membership Rights

Members in good standing shall have the right to:

  • Attend all Association meetings
  • Vote at general meetings
  • Participate in Association activities and events
  • Receive communications from the Association

3.3 Membership Fees

Annual membership is voluntary. The Association may establish reasonable membership fees, as approved by the membership at the Annual General Meeting. Such fees are used to support Association operations and community programs.

ARTICLE 4: BOARD OF DIRECTORS

4.1 Board Composition

The Association shall be governed by a Board of Directors consisting of:

  • President
  • Vice-President
  • Secretary
  • Treasurer
  • Three (3) Members-at-Large (Directors)

4.2 Board Duties

The Board shall be responsible for:

  • Managing the affairs of the Association
  • Planning and coordinating community events
  • Approving the annual budget
  • Ensuring proper financial management
  • Representing the Association in official matters

4.3 Officer Responsibilities

President: Presides over all meetings, represents the Association publicly, chairs the Board.

Vice-President: Assists the President, assumes the President’s duties in their absence, chairs meetings as needed.

Secretary: Maintains records of all minutes, manages correspondence, coordinates communications, maintains membership records.

Treasurer: Manages Association finances, prepares financial reports, maintains accounts, presents budget to membership.

Directors (Members-at-Large): Assist with event planning, community outreach, and general Association business as assigned by the Board.

4.4 Term of Office

Board members serve a term of two (2) years. Elections are held annually at the Annual General Meeting, with approximately half of the Board positions rotating annually to ensure continuity.

4.5 Removal and Vacancies

A Board member may be removed for non-performance of duties by a two-thirds (2/3) majority vote at a membership meeting called for this purpose. Vacancies are filled by appointment by the remaining Board members until the next election.

ARTICLE 5: MEETINGS

5.1 Annual General Meeting (AGM)

The Association shall hold an Annual General Meeting each year in November, or at such other time as the Board may determine and notify members in advance. The AGM shall be open to all members and shall include:

  • Election of the Board of Directors
  • Presentation of annual financial report
  • Approval of annual budget for the following year
  • Approval of any bylaw amendments
  • Discussion of Association activities and future plans

5.2 Special General Meetings

Special General Meetings may be called by the Board or upon written request of at least twenty percent (20%) of the membership. At least two (2) weeks’ notice shall be provided to all members.

5.3 Board Meetings

The Board shall meet at least six (6) times per calendar year, or as frequently as deemed necessary by the Board to conduct Association business.

5.4 Quorum

A quorum for Board meetings shall consist of a majority of Board members present. A quorum for General Meetings shall consist of at least fifteen (15) members present.

5.5 Meeting Procedures

All meetings shall be conducted in a fair and orderly manner. Members shall have the opportunity to ask questions and raise concerns. Minutes shall be recorded for all Board and General meetings and made available to members upon request.

ARTICLE 6: AMENDMENTS

These Bylaws may be amended only by a two-thirds (2/3) majority vote of members present at an Annual General Meeting or Special General Meeting called for this purpose. Proposed amendments must be submitted to the Board in writing at least thirty (30) days before the meeting, and notice of the proposed amendment must be provided to all members at least two (2) weeks before the meeting.

ARTICLE 7: DISSOLUTION

In the event the Association is dissolved, all remaining assets shall be distributed to charitable organizations serving the Winnipeg community, as determined by the membership at a dissolution meeting.

Approved by the Membership on March 15, 2023

Last Updated: January 15, 2024

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