Board Meeting Minutes — February 2026
Official minutes from the February 12, 2026 board meeting.
Last updated:
- Date: February 12, 2026
- Time: 7:00 PM – 8:30 PM
- Location: Royalwood Community Centre, Meeting Room A
- Prepared by: Linda Tran, Secretary
ATTENDANCE
Board Members Present:
- James Mitchell, President
- Sarah Chen, Vice-President
- Linda Tran, Secretary
- David Rodriguez, Treasurer
- Patricia Wong, Director
- Michael Kumar, Director
- Robert Olson, Director
Guests & Others:
- None
Quorum: Yes (7 of 7 board members present)
1. CALL TO ORDER
President James Mitchell called the meeting to order at 7:05 PM.
2. APPROVAL OF PREVIOUS MINUTES
Motion: To approve the minutes from the January 8, 2026 board meeting as distributed.
Moved by: Sarah Chen Seconded by: Patricia Wong Result: APPROVED (Unanimous)
3. TREASURER’S REPORT
David Rodriguez, Treasurer, presented the financial report for January 2026.
3.1 Account Summary
- Chequing Account Balance (as of Jan 31, 2026): $4,392.90
- Savings Account Balance (as of Jan 31, 2026): $8,945.87
- Total Funds: $13,338.77
3.2 January Transactions
Income:
- Membership dues: $225.00
- Event donations (from January community social): $120.00
- Total Income: $345.00
Expenses:
- Meeting room rental (Community Centre): $75.00
- Newsletter distribution: $85.00
- Office supplies: $24.12
- Total Expenses: $184.12
Net for January: +$160.88
3.3 Discussion
- Good start to year with positive cash flow
- Membership dues responding better than previous years
- January event had strong turnout
- Discussing 2026 budget priorities at March meeting
3.4 Approval
Motion: To approve the January 2026 Treasurer’s Report as presented.
Moved by: David Rodriguez Seconded by: Michael Kumar Result: APPROVED (Unanimous)
4. OLD BUSINESS
4.1 Speed Bump Petition Update
Status: Completed/Forwarded
Robert Olson reported on the speed bump petition collected in late 2025 from residents concerned about speeding on Royalwood Boulevard.
Update:
- Petition collected 47 signatures from residents on or near Royalwood Boulevard
- Formally submitted to City of Winnipeg Traffic & Safety department on January 28, 2026
- Petition forwarded with letter of support from RNA Board
- City reference number: TRF-2026-001847
Next Steps:
- City will conduct traffic study on Royalwood Boulevard
- Timeline: 6–12 weeks for assessment
- City will determine if speed bump/traffic calming warranted
- RNA will receive notice of decision
Discussion: Board agreed to follow up with City in April if no response received.
4.2 Playground Equipment Assessment
Status: New issue identified
Robert Olson brought forward observations about playground equipment condition at Royalwood Central Park.
Observations:
- Swings showing rust and wear
- Slide surface showing wear and minor cracks
- Some bolts appearing loose
- Generally safe but maintenance needed
Action Taken:
- Robert has taken photos and documented specific areas
- Will request formal inspection from City Parks & Recreation in February
- Will report findings at March meeting
Discussion: Board agreed that preventive maintenance is important; formal City inspection will guide any requests for repair or replacement.
4.3 2026 Event Calendar Planning
Status: In progress
Patricia Wong led discussion about RNA events planned for 2026.
Confirmed Events:
- Spring Cleanup: April 18, 2026
- Summer Community Picnic: July (date TBD)
- Annual General Meeting: November (date TBD)
Discussed Possible Events:
- Movie night in fall (outdoor screening at a park)
- Holiday celebration (December)
- Winter event (January or February 2027)
- Quarterly community socials (already doing some)
Next Steps:
- Patricia to prepare detailed event plan by March meeting
- Will prioritize spring cleanup as first major event
- Budget will be discussed with finance committee
5. NEW BUSINESS
5.1 Canada Day Community Event 2026
Status: Initial planning
Michael Kumar initiated discussion about organizing a Canada Day event in Royalwood.
Proposed Event Details:
- Date: July 1, 2026 (or near date if falls on weekday)
- Location: Royalwood Central Park (pending confirmation with City)
- Activities: BBQ, games, family activities, music, fireworks viewing
- Estimated attendees: 100–150 people
- Budget estimate: $400–600
Discussion:
- Similar to events organized in previous years (2023, 2024)
- Good community turnout expected
- Would need coordination with City Parks (space reservation, permits if needed)
- Volunteer committee could be formed to help with planning
Next Steps:
- Michael to confirm park availability and any permit requirements by March 1
- Will develop detailed event plan for March meeting
- Volunteer signup at AGM or via newsletter
Motion: To proceed with preliminary planning for Canada Day 2026 community event at Royalwood Central Park, with formal approval and budget allocation at March meeting.
Moved by: Michael Kumar Seconded by: James Mitchell Result: APPROVED (Unanimous)
5.2 Newsletter Content & Communication Strategy
Status: Discussion and updates
Sarah Chen reported on current newsletter and communication activities.
Current Status:
- Newsletter sent bi-monthly (6 times/year)
- Mailing list: ~65 active subscribers
- Growing interest from new residents
- Social media (Facebook): 110 followers (up from 80 last year)
Feedback Received:
- Some residents interested in more detailed community information
- Requests for resident spotlights and community stories
- Interest in more frequent community event announcements
Proposed Improvements:
- Monthly newsletter instead of bi-monthly
- Include resident profile/story in each newsletter
- Improve event promotion (earlier announcements)
- Share more practical neighbourhood information (parking rules, recycling, etc.)
Discussion:
- Newsletter produces additional workload; discussed delegating responsibilities
- Could assign different sections to Board members (Robert on City issues, Patricia on events, etc.)
- Increase community engagement through newsletter
Motion: To approve increasing newsletter frequency to monthly starting March 2026, with Board members assigned to contribute content sections.
Moved by: Sarah Chen Seconded by: David Rodriguez Result: APPROVED (Unanimous)
Action Items:
- Sarah Chen to coordinate newsletter schedule and templates
- Robert Olson: City/municipal issues section
- Patricia Wong: Event announcements section
- Michael Kumar: Community stories/highlights section
- Others: As needed
5.3 Membership Database & Privacy Considerations
Status: Discussion
Linda Tran raised the topic of maintaining an organized, secure membership database.
Current Situation:
- Member information (names, emails, addresses) kept in spreadsheet
- Information shared only among Board members
- No formal privacy policy for member data
- Some members requesting confirmation that information is private
Proposed Approach:
- Develop simple data privacy guidelines for Board
- Confirm that member information will not be shared with external parties
- Secure storage (password-protected file, possibly cloud backup with encryption)
- Periodic review of membership list (remove inactive members)
Privacy Discussion:
- RNA working to establish formal Privacy Policy (already drafted, awaiting finalization)
- Will include member data protection provisions
- Members to be notified of how their information is used
Next Steps:
- Linda Tran to prepare draft member data privacy guidelines by March meeting
- Privacy Policy finalization targeted for March meeting approval
- Members to be notified once finalized
6. COMMITTEE REPORTS
6.1 Events Committee (Patricia Wong)
- Spring cleanup event being planned for April
- Canada Day event preliminary planning underway
- Summer and fall event dates being confirmed
- Volunteer coordination being developed
6.2 Communications Committee (Sarah Chen)
- Newsletter transitioning to monthly
- Social media engagement increasing
- Website content being reviewed
- New member welcome process being formalized
6.3 Finance Committee (David Rodriguez)
- January close-out complete
- 2026 budget planning underway
- Grant funding opportunities being researched
- Reserves remain stable
7. CORRESPONDENCE
No formal correspondence; general communication via email among Board members regarding event planning.
8. ANNOUNCEMENTS & INFORMATION
8.1 City Announcements
- Winter parking restrictions in effect (snow route enforcement)
- Residents encouraged to call 311 for City service issues
- Community plowing occurring as needed
8.2 Community League Coordination
- Local community groups hosting several winter events
- RNA encouraged to participate and cross-promote
8.3 Upcoming Public Consultations
- City planning new park improvements in southeast Winnipeg (consultation in April)
- Transit service review underway by Winnipeg Transit (feedback invited)
9. NEXT MEETING
Date: Thursday, March 5, 2026 Time: 7:00 PM – 8:45 PM Location: Royalwood Community Centre, Meeting Room A
Tentative Agenda:
- Treasurer’s report (February)
- Speed bump petition follow-up
- Park equipment inspection findings
- Spring cleanup final details
- Canada Day event plan approval
- Privacy policy finalization
- 2026 budget discussion
10. ADJOURNMENT
Motion: To adjourn the meeting.
Moved by: James Mitchell Seconded by: Patricia Wong Result: APPROVED (Unanimous)
The meeting adjourned at 8:32 PM.
APPROVAL & SIGNATURES
Prepared by: Linda Tran, Secretary Date Prepared: February 13, 2026 Distribution: Sent to all Board members February 13, 2026 Minutes Status: Pending approval at March 5, 2026 meeting
[Approved at March 5, 2026 meeting]
James Mitchell, President
Linda Tran, Secretary
Last Updated: February 19, 2026